Speaker Information Packet

Please purchase your coach airfare at least one month in advance of your speaking date(s).  

AutismOne has contracted a reduced rate with Windy City for transportation between the airport and hotel.  Please make reservations if you intend to use the service.

http://windycitylimos.hudsonltd.net/res?USERIDENTRY=AUTIS1&LOGON=GO

It takes about 35 minutes from either airport to get to the hotel.

A speaker reservation block is available.  You must call the hotel directly or use this link to reserve your room.  It would be best to do this by February 15.  If you call, make sure you say “AutismOne speaker block.”  It would help us if the name of the speaker was on the reservation.  Thank you.

http://www.starwoodmeeting.com/StarGroupsWeb/res?id=1112014456&key=42C9F

If you did not create your own profile one was created for you using your name with a space between first and last name as your User ID.  Your password is included in the email with this document.  If you do not know your User ID or password, please contact Sandra at speakers@autismone.org.

All that is required is your name and a photo on your profile page.

Please register for the conference by February 11 on www.AutismOne.org following these instructions.

Below is the process for adding your presentation information to the AutismOne website and the information we need to print your conference attendance badges. There are many different pages this information will be used on, the process may seem a little odd but the way this form is created helps us handle all needs on one page.

1.      Once logged into your AutismOne profile on the left side of the site please click on your ‘My User Menu’ then a window will pop up, select (you may need to authorized a popup)‘Add Conference Presentation’.

2.      Please fill out all applicable fields except for the tracks list at the end. Be sure to finish and save before you leave this page or you will lose all entries.

After you fill out the title and description of your presentation there are many additional fields that you need to fill out for yourself and other presenters presenting with you. Some of the information is used on the Speakers and Schedule of Events pages and other information is for the name badges of all in your party attending the conference.

Your presentation abstract and short biography are limited to 500 characters each.

If anyone is presenting with you, you must fill out the multiple entry fields appropriately.

As an example on the speaker full name and company or practice name, the first field in each area is for the first presenter followed by the second presenter and so on.

If you have a third presenter you will need to chose ‘Add another item’ for each field before you fill it out.

3.      Speaker URL is the website address you would like listed with your profile online and in the program guide.

4.      Speaker Full Name Field  - please do not include titles such as Dr or any degrees or licenses in this field.  We have  many types doctors attending, we will use your degree designation after your name instead (ie, MD, PhD, EdD, etc).

5.      Save the event page before you leave this page or you will lose all entries.

6.      A separate “Add Conference Presentation” including your bio and contact information must be submitted for each of your presentations.

Please submit your presentation NO LATER than March 26.  You may submit your full presentation in Powerpoint format or handout pages (6-9 slides per page) in PDF format.  If you submit your presentation in Powerpoint, handouts will be created and posted on the website on your presentation information page.  We may have printouts available for purchase at the AutismOne Store.  Attendees may print selected presentation handouts at home or in the business center.  Handouts will not be available for distribution during your presentation unless you choose to print them on your own at your own expense and have someone with you to assist in handing them out.

Please fill out this form by May 1. https://docs.google.com/spreadsheet/viewform?formkey=dFdFd2lUcXVWSFkyVklmZjB1OE4xWlE6MQ

Your speaker invitation was for you.  You may not invite other people to join you during your presentation without prior written permission from Teri Arranga.

At the Westin, please proceed to the registration desk.  Look for the sign for speaker registration.  You and your guest will receive a conference bag which includes the conference program guide and other materials.  If you have more than one guest, additional guests will need to register.  All attendees age 18 and older must wear their conference badge during conference hours in the hotel. 

Please arrive to your scheduled presentation no later than 10 minutes before the scheduled beginning.  Speak to the A/V person about how you want your presentation set up (your computer, you have a flash drive, etc.) and get your microphone hooked up if you are using a wireless one.  If you are using your own macbook please bring the connector that plugs into the overhead projector.  Different macbooks have different adapters and we cannot guarantee we will have the correct one available during your time slot.

Presentations including Q&A time should run no more than 55 minutes.  Please respect our speakers and that we have more than six presentations running consecutively and must stay on schedule.

We have a small group of volunteers who do speaker introductions.  If you would like to have someone in particular introduce you, perhaps your spouse or a patient, please discuss this with him or her and if the person accepts, contact Steve Krull so that he or she may be put on the schedule.  Also, if you prefer to introduce yourself, please let Steve Krull know.

You may provide handouts (at your own expense) such as an article you authored, during your presentation time period.  After your presentation, they must be removed from the room.  Please email Lisa Rupe a copy before the conference.  If you are interested in exhibit space for your printed materials, please contact Jacey Capurso.

Saturday night is the conference’s highlighted evening event.  It is a lot of fun and helps support AutismOne throughout the year.  This year’s event will likely sell out before the conference.  If you would like to purchase dinner tickets, please check the website.  Details about the evening and the ticket price will be posted in March.  If you would like to purchase a table and donate tickets to a cash-strapped autism family, please email lrowley@autismone.org.  The dress will be semi-formal or formal, watch for details.

February 27, 2012